An office move brings a long list of decisions. Furniture, internet connections and meeting rooms usually get attention first. Coffee often comes later, sometimes when the team has already arrived and someone is opening boxes looking for mugs.
Sorting your coffee arrangements before moving day makes that first morning easier. It also gives you a chance to improve on what you had before, whether the problem was a slow machine, limited drink choices or a kitchen that became crowded whenever people took a break.
If you are moving office in Manchester, planning your coffee setup early can help you create an area that feels welcoming and works well long after the boxes have been unpacked.
A New Office Can Change What You Need
Even if the same people are moving, the way they use the office may change in the new premises.
Two departments might be sharing a kitchen for the first time. Extra meeting rooms could mean more visitors, while changes in office attendance may bring more people in on particular days. A machine that suited your previous workplace could face very different demand.
Start with what you know about the current arrangement. Do people regularly wait for drinks? Are supplies running low? Does making coffee for a meeting involve several trips across the building?
Those everyday frustrations can tell you more than a floor plan alone. They help show what is worth keeping and what could work better in the new office.
When we help businesses choose office coffee machines, we look at both typical daily use and the busiest periods. A team with staggered hours may use the machine steadily throughout the day, while an office where everyone arrives at a similar time can create much greater demand within a short period.
Include clients, visiting colleagues and regular training sessions when estimating usage. For a smaller office, a compact machine may be ideal, provided it can comfortably handle the morning rush. In larger premises, separate coffee points may be more convenient than directing everyone to one kitchen.
If you already have a coffee machine, an office move is also a good time to consider whether it still suits your team, your new space and the way the office will be used. A machine that worked well in your previous premises may no longer be the best fit if staff numbers, kitchen space or daily demand are changing.
Reviewing your options before the move gives you time to choose the right setup and have everything ready for your team from the start.
Choose Coffee Your Team Will Enjoy
A move is a good opportunity to ask people what they want from their workplace coffee.
Some may want a straightforward black coffee before their first meeting. Others prefer a cappuccino or latte during a break. The aim is to offer enough choice to suit the team without making the machine difficult to use.
A bean to cup coffee machine grinds beans for each drink and handles the brewing automatically. Staff can prepare their own coffee without needing to operate a traditional espresso machine, which makes it a practical option for a shared workplace kitchen.
Specifications matter, but they do not tell you whether people will actually enjoy the coffee or find the machine easy to use.
Our coffee machine range includes the compact Cuco 50 for smaller workplaces and meeting rooms, the Cuco 100 for greater daily demand and the Cuco 200 for larger workplaces serving higher volumes. We can help you compare the options against your available space, expected use and the drinks your team prefers.
A free workplace tasting also gives people the chance to try the coffee before you choose a package. You can compare drinks, see how the machine works and find out what suits the people who will be using it every day.
Plan the Coffee Area Around How People Will Use It
A machine can fit neatly into a gap on a drawing and still feel awkward once the kitchen is busy.
Someone making a drink needs room to put down a cup and step aside. Another person may be opening the fridge or reaching for a spoon. If all of that happens in the same narrow corner, even a fairly spacious kitchen can become congested.
Picture the area during a morning break. Could a short queue block the doorway? Is there somewhere to prepare several drinks for a meeting? Would the machine and conversation around it disturb people working nearby?
Thinking about those details before the kitchen is finished can make the space much easier to use every day. It is also worth considering the route back to desks and meeting rooms, particularly if people will often be carrying several drinks.
Once you have a preferred location, the requirements for the chosen machine can be confirmed. Before the kitchen layout is finalised, check:
- Water supply: Whether the machine requires a mains connection or uses a refillable tank.
Electrical connection: What the equipment requires and where the connection needs to be positioned.
Worktop suitability: Enough space and support for the machine and any accompanying equipment.
Clearance: Room to refill ingredients, remove trays, open panels and carry out servicing.
Storage: An accessible place for beans, cups and other supplies without filling the worktop.
Requirements vary between commercial coffee machines, so check the chosen model rather than relying on the dimensions or connections of your old one.
Sharing these details with the people planning the new kitchen can also avoid changes having to be made after the space has been finished.
Fit Installation Into the Moving Schedule
Office moves rarely happen in perfect order. Furniture can arrive while contractors are still finishing work, access arrangements change and one delayed job can affect several others.
Including the coffee installation in the moving schedule helps prevent it becoming another last minute job.
Agree a date when the area will be clean and accessible, with the required connections ready. Confirm delivery access, lift availability and any building restrictions beforehand. Where possible, allow time for the machine to be installed and checked before the wider team arrives.
Having one person coordinate these arrangements can make things easier. They can keep us informed if the schedule changes and make sure the premises team knows what needs to be ready.
Once the location, machine and moving date are agreed, we can coordinate the site survey, installation and staff training around your plans.
Help Your Team Settle Into the New Setup
Once the machine is ready, we will show your team how to choose their drinks and explain the everyday care required for that model.
Make sure the colleagues looking after the coffee area know what needs doing between service visits, where supplies are stored and how to get help if something is not working as expected. Clear responsibilities are particularly useful during the first few weeks, when everyone is still getting used to the new office.
Actual coffee use may also turn out differently from your estimates. More client visits could increase demand, while one popular office day might account for a large share of the week’s drinks.
If usage changes, let us know. Stock levels and service arrangements can then be reviewed to better match what is happening in the office.
With weekly coffee machine servicing, our team takes care of professional cleaning, checks and restocking. Your colleagues handle the everyday care covered during training, with support available when needed.
Make Good Coffee Part of Your New Manchester Office
Moving office is a chance to rethink the things that did not quite work in the old space and get them right from the first day.
A coffee area that is ready to use gives people somewhere to take a break, catch up with colleagues and enjoy a familiar part of their working day while everything else around them still feels new.
Based in Manchester, we help businesses choose the right coffee machine for their workplace, with installation, training and ongoing support included. Whether you are moving into a compact office or bringing a larger team together, we can look at your space, expected demand and the type of coffee your colleagues enjoy.
Call 0161 3940703 to tell us about your planned move and arrange a free workplace tasting.
